Philadelphia Yearly Meeting

of the Religious Society of Friends

Nomination Form

Recommendations to the Nominating Council

Nominating Council invites you to use this form to suggest a possible nominee for one of the committees or positions listed below. The Nominating Council welcomes suggestions of someone you know. You may also use this form to share your own skills and interests. Your recommendation will be forwarded to and reviewed by the Nominating Council. You must enter the name of the nominee, comments, and your name to submit this form.
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  • Supervisory Structures

    With divine assistance the Administrative Council maintains the health and integrity of the finances, property, personnel, and long-term vision of Philadelphia Yearly Meeting. It ensures that resources are well managed in a sustainable manner.
    With divine assistance the Quaker Life Council maintains the health and integrity of the community, supports spiritual depth, and cultivates relationships within Philadelphia Yearly Meeting (PYM). The council is a steward of yearly meeting activities, nurtures meetings, supports corporate work for peace and justice, and brings together members across meetings to collaborate on projects of common interest.

  • External Organizations

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  • Positions of service to the yearly meeting (Officers)

    The Clerk
    • Interprets the purpose and mission of the yearly meeting to its members;
    • Interprets the purpose and mission to the larger body of Friends and to the larger community throughout the year;
    • Presides at annual sessions and continuing sessions and shares some responsibilities with the alternate clerks, including clerking some of the sessions;
    • Works closely with the process for planning annual and continuing sessions or appoints an alternate clerk to serve that role.
    • Consults regularly with the General Secretary of the yearly meeting, and receives minutes and relevant correspondence for attention;
    • May call special sessions of yearly meeting ;
    • Participates in the annual review of the General Secretary along with members of the committee to evaluate the General Secretary;
    • Follows personal leadings for additional involvement as issues arise.
    Alternate Clerk
    • Attends all sessions of annual and continuing sessions, sitting at the clerk's table, and presiding occasionally;
    • Substitutes for clerk as necessary;
    • Attends meetings called by the clerk, attends council meetings when asked by the clerk and other committees as may be suitable;
    • Receives minutes of meetings from annual and continuing sessions and the councils;
    • At the clerk's initiative, works out an appropriate sharing of responsibilities after appointment. These might include meeting up to twice a year with the clerks of the quarterly meetings.
    A recording clerk
    • Records minutes for annual and continuing sessions;
    • Reads back final minutes for approval at the end of each session;
    • Ensures minutes are available by the end of the day for use by the body’s continuing discernment;
    • Ensures that minutes are available for distribution prior to the following gathering of the yearly meeting in session.
    • Maintain a broad knowledge of PYM and a commitment to its purpose and mission.
    • Work with the General Secretary and PYM’s Associate Secretary of Business & Finance to ensure that appropriate financial reports are available on a timely basis.
    • Clerk the Administrative Council’s finance committee and ensure that it achieves its annual goals and objectives.
    • Ensure that the finance committee’s annual agenda covers its oversight responsibilities for PYM’s budgets (restricted and unrestricted), audit, investments, development, insurance and the maintenance of internal controls.
    • Manage, with the finance committee, the Administrative Council’s review of its financial responsibilities and related actions.
    • Oversee the development of and monitor compliance with financial objectives and policies.
    • Develop financial literacy among the members of the Administrative Council.
    • Facilitate strategic thinking within the Administrative Council on PYM’s long and short-term financial health and vitality.
    • Foster the wider yearly meeting’s engagement with PYM’s financial health. The treasurer has the right and duty to bring financial issues to the yearly meeting’s attention, as necessary.
    • Attend all Administrative Council meetings.
    • Attend Quaker Life Council meetings as needed.
    • Report on PYM’s financial condition to Annual Sessions.
    • Oversee the annual budget, approve it for distribution to the monthly meetings and present the final draft of the annual budget to Annual Sessions for approval.
    • Review the final draft audit, attend the meeting of the audit committee where the annual audit is presented, ensure its posting on the website, and report on it to Continuing Sessions or Annual Sessions.
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  • Additional comments

    Please share why you believe this person is appropriate for the committee(s) or position(s) selected. Why does this person want to serve? What skills does this person have that will help the committee or position attain its goals?
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  • Your contact information

    Please provide your name, phone number and email address so the Nominating Council may contact you for additional information if necessary.