Recap: MASC At November 2018 Continuing Sessions

Multicultural Audit Steering Committee

Sunday, November 4, 2018

Peace and Progress! Thank you many times over for the warm emails, hugs, words of encouragement, and support. 

One of the most endearing moments of this Continuing Sessions is when the members of the MASC, on the facing bench, united in holding hands. It was magical. My cup runneth over. I am still overwhelmed with JOY even thinking about it!

Several of the members seemed moved by The Spirit to share their experiences. Each shared how they learned to trust the ways The Spirit moves. We must remember that policies do not compel the heart like love does.

During my report, I said and meant, “When we operate in fear, we operate at our worst.” I am glad that, even when the tides rose, most of us remained fixed on the goal of community. For that, we modeled what beloved community can do.

Jim Murphy brought us (some members of the committee)  bread. I asked him, after tasting a piece, “This is the best bread you have ever made. Why is this batch so good? Sandra replied, “Love for you.” I had to literally fight back tears.

The MASC’s report was received by the PhYM (see wording below my signature), as we did not need approval because we were charged with writing an RFP and a finding a consultant from the onset. Overall, the overwhelming majority, of the Friends present at Arch Street, appreciated our work. There were lingering concerns regarding adhering to the proposed timeline.

Now the other phase of the work begins. Committee members are shifting from serving as designers of an RFP to Ambassadors who spread the word to increase the number of  potential consultants. Ideally, we want 10-12 RFPs, so we must advertise widely and broadly to get that number.

During the presentation of the MASC report, I quoted T.S. Eliot’s “We die to each other daily. What we know of other people is only our memory of the moments during which we knew them. And they have changed since then. To pretend that they and we are the same is a useful and convenient social convention which must sometimes be broken. We must also remember that at every meeting we are meeting a stranger,” from The Cocktail Party.” Please meditate on that passage. This passage asks the fundamental question, how do we greet, love, and trust one another.

We will  have a ZOOM meeting on Thursday, November 14, 2018, 7:30 PM. At this meeting, we will discuss an Intent to Apply and mobilizing for sending out invites.

On a personal note, I have shared that once we articulated a RFP, communication will be persistent. That will be honored.

Onward,

tonya, Clerk of MASC


Nutshell

  • Complete: Retreat for Multicultural Audit Steering Committee (MASC), September 21-23, 2018, at Pendle Hill in Wallingford, PA.
  • $2, 242 was the investment cost of three-day retreat; costs kept at minimum by the Clerk.
  • Complete: Request for Proposal (RFP) for Diversity and Inclusion and cover letter for RFP.
  • Complete: Rubric for RFP for Diversity and Inclusion.
  • Complete: MASC’s Clerk (with medical injuries) as well as other members of MASC have visited several Monthly Meetings (MM), quarterly sessions, and public events to bring awareness to and promotion of this assessment.
  • Complete: Afterwards and outside of formal retreat, small working group, throughout October, worked on evaluation rubric for RFP and marketing plans of assessment (an important issue raised by MASC Clerk).
  • Complete:5 hour ZOOM meeting held on Wednesday, October 31st.
  • Complete: Both RFP and Rubric post to MASC-related page by/on Friday, November 2.
  • Complete: RFP and Rubric distributed to ten (10) potential consultants by/on Friday, November 2. Consultant names derived from committee members who suggested firms.
  • Complete: Laura Pickering Ford, Harrisburg MM, recorded Minutes for the retreat. These minutes are available on PhYM’s MASC-related page (find at org).
  • Of Note: Non-compensated Friends and an attender threshed and vetted the final RFP. The overwhelmingly majority (excepting about three), from the committee’s current 18 members, participated in the content of the RFP. Unlike other organizations that have written mission and value statements, along with strategic plans with measurable, quantifiable benchmarks and goals related to specific targets, this committee initially received imprecise ideas and indistinct budget. Yet, RFP needed specifics. In under a year, this committee has created a RFP that aims to hire a consultant who can help PhYM assess and strengthen its beloved community that desires meaningful diversity and inclusion.
  • Projected Cost: Roughly $83K ($65K for consultants, $10-12K for printing mailing, $3K for additional administration); again, roughly $2.5K has been spent in retreat and first meeting.
  • For more up-to-date information on on-going activities of MASC, see PhYM’s MASC-related page.

Links to Related Work of the MASC

For a running list of updates of the Multicultural Audit Steering Committee (MASC), please see page: https://www.pym.org/multicultural-audit-committee/news/

For the actual RFP, please see page: https://www.pym.org/multicultural-audit-committee/request-for-proposal-rfp-for-multicultural-audit-assessment/

For flyer for MASC’s Call for Participation: Nov 2018 PhYM Flyer