Request for Proposal (RFP) for Multicultural Audit

How does one assess a counterculture? Yes, that was our challenge: to give some parameters to a faith that has no template, creed, Vision Statement, and/or strategic plan. In under one year, under the director of a Spirit-led Clerk, we, the MASC, created an RFP that aims to examine the counterculture that is Quakerism. We are excited to bring you this RFP, our First Fruit of Collaboration and Creativity!

Issuance Date: Friday, November 2, 2018

Due:  Must be RECEIVED by Thursday, December 20, 2018, 4 PM

Subject:   Request for Proposal (RFP) from Independent Consulting Services for a Multicultural Community Assessment in Diversity and Inclusion of the Philadelphia Yearly Meeting of Religious Society of Friends

Peace and Progress! Located in Philadelphia, PA, The Philadelphia Yearly Meeting’s Multicultural Audit Steering Committee (MASC) solicits proposals from qualified parties with experience in institutional assessment, particularly with experience in guiding entities through successful equity, diversity, and inclusion transformation. The MASC’s objective is to identify a qualified consultant who can help the Philadelphia Yearly Meeting (PhYM) assess and strengthen its beloved community that desires meaningful diversity and inclusion.  A complete scope of services is outlined in the following pages of the Request for Proposal for Multicultural Community Assessment in Diversity and Inclusion.

The deadline for receiving the proposal at 1515 Cherry Street, Philadelphia, PA 19102 is Thursday, December 20, 2018, 4 PM.  The selected consultant will contract with the Philadelphia Yearly Meeting (PhYM). The projected date for contract commencement is April 2019 and a final report is due on Friday, December 20, 2019.

If your audit firm is interested and is available during the timeframe, please submit your technical proposal and cost proposal.  Your proposal must include and will be evaluated based on the following criteria:

  1. Understanding of Problem.

  2. Qualifications of Proposer(s).

  3. Qualifications of Personnel.

  4. Recommendations of former clients.

  5. Soundness of Approach.

  6. Cost.

  7. Commitment to Diversity and Inclusion (D/M/WBE) Participation.

All correspondence pertaining to this proposal should be directed to tonya thames taylor at 1515 Cherry Street, Philadelphia, PA 19102. If you have any questions, please contact me at multiculturalPhYM@gmail.com and 484-378-0943.

This RFP, nor its solicitation to apply, in no way, obligates The Philadelphia Yearly Meeting nor The Philadelphia Yearly Meeting’s Multicultural Audit Steering Committee (MASC) to award a contract, nor does it commit The Philadelphia Yearly Meeting nor The Philadelphia Yearly Meeting’s Multicultural Audit Steering Committee (MASC) to pay any costs incurred in the preparation and submission of the proposal.

Onward,

tonya thames taylor, Ph.D.

Clerk, Multicultural Audit Steering Committee of the Philadelphia Yearly Meeting

For the ACTUAL Request for Proposal, Please Click Link Below:

PhYM RFP for Diversity Inclusion Consulting


Part 8: Timeline (taken straight from RFP)

The structure of the Philadelphia Yearly Meeting (PhYM) is that the membership is the faith community and legal decision-making structure. Consequently, this timeline fits into the what is called “Sessions.” At these Sessions, business decisions are threshed and decided upon. Therefore, the timeline below reflects the Continuing Sessions held in November 2018 and March 2019. The vetting of the proposals will adhere to the following schedule to honor the time between sessions. Feedback opportunity” notes the dynamic opportunity for the larger community of PhYM to provide feedback to the process.

  • Between Thursday, November 1 – Monday, December 10, 2018, 4 PM, if interested, please kindly reply with your “Intent to Apply” so we know to look forward to your proposal. Failure to submit an “Intent to Apply” does not disqualify submission of a proposal.

  • UPDATED ADDED two ZOOM meetings on Wednesday, November 14 and Thursday, November 15, 2018, 7:30 PM. Posted information PhYM website. 
  • Monday, December 3, 2018, 6 PM: All questions and/or requests for clarification must be received to the email address: multiculturalPhYM@gmail.com

  • Thursday, December 20, 2018, 4 PM EST: Proposals Due.

  • Between Friday, December 21, 2018 and January 4, 2019: Committee reviews and deliberates proposals. Meeting of committee on Sunday, January 6,, 2019 to thresh.

  • Sunday, January 13, 2019: Committee holds a special session with larger PhYM Community, via ZOOM and in-person meeting, to share deliberation process and the finalists. Feedback opportunity.

  • Second Meeting: January 19, 2019 coincides w/ Joint-Meeting with Councils, 2-4 PM. Committee holds a special session with larger PhYM Community, via ZOOM and in-person meeting, to share deliberation process and the finalists. Feedback opportunity.

  • Tuesday, January 22, 2019, 4 PM: Written Responses, if any, should be received via email or postal (mail a few days ahead) from monthly meetings, councils, committees, and/or individual Friends and/or attenders of potential consultants. Feedback opportunity.

  • Sunday, February 3, 2019: Committee meets, in-person, to thresh PhYM community’s responses and select potential consultants. Feedback opportunity.

  • Tuesday, February 5, 2019, 4 PM: Notifications sent to finalists.

  • Between Saturday, February 9-23, 2019: Interviews with finalists via in-person or ZOOM (members of PhYM can serve as observers of these interviews).

  • Between Sunday, February 24-Sunday, March 3, 2019: Larger PhYM-community has an opportunity to share perspectives on finalists. Feedback opportunity.

  • March 10, 2019: Committee’s final recommendation shared with larger PhYM Community.

  • March 17, 2019: Committee publishes final report of process and gives recommendation via a Minute of Action.

  • March 23, 2019 at Continuing Sessions: Members of the PhYM Community considers recommendation.

  • By April 1, 2019: Consultant officially notified, if a selection is made and a contract is signed within 30 days.

  • Between July 24-28, 2019 at Annual Sessions: Update is given by consultant.

  • By November 2019 Continuing Sessions: Update is given by consultant.

  • By Friday, December 20, 2019: Consultant delivers final reports (executive and public) and recommendations


PhYM/PYM Members– Please know this timeline and participate in its activities: 

 https://www.pym.org/multicultural-audit-committee/2018/11/02/masc-timeline/ ‎


To learn more about our activities, please check out the following link: https://www.pym.org/multicultural-audit-committee/news/