Collaboratives have the authority to self-organize events and activities as they see fit and to publicize and communicate their activities with logistical support from PYM staff as outlined below.
Collaboratives may create sprints to accomplish tasks related to the collaborative, such as developing and collecting resources or organizing events.
Collaboratives have a responsibility to be open and welcoming to all Friends interested in participating in their activities.
They are also responsible for:
- preparing communications about the progress, achievements, discoveries, and concerns of their work so that others in the yearly meeting community can be aware of it;
- doing their work in a way that is in alignment with the seventh strategic direction with attention to work in the committee itself and its impact in the wider community;
- welcoming and recruiting new friends from multiple monthly meetings;
- maintaining their own contact lists and reporting their membership contact information to the database coordinator;
- appointing a Bridge Contact and staying in touch with the wider life and witness of the yearly meeting activities;
- ensuring that a designated person is the single contact with the council and the staff to avoid confusion, duplication of effort, or dropped balls. This person will be identified on the annual application/report to the council;
- submitting their annual report to the Quaker Life Council;
- reporting to the Quaker Life Council if asked.
If a collaborative is closely related to a thread, it may have other responsibilities (possibly “soft” responsibilities or “encouragements”) to the thread, such as being present at thread gatherings/events or sharing information about notes of the collaborative’s activities via thread communications. Collaboratives are responsible for holding accountable sprints or substructures in their care, ensuring that they are meeting their own responsibilities and functioning well. They may provide support and care and they may lay down sprints and substructures in their care.