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Public Meeting for Feedback on Staffing Changes
September 14 @ 7:00 pm - 8:00 pm
A public meeting will be held via Zoom on Tuesday September 14 at 7 PM EST to garner feedback from anyone in our community who would like to offer input regarding a new position that is being set up. See below a draft overview of the position.
7 PM – Welcome and Worship
7:05 PM – Review Job Overview (included below)
7:15 PM – Q&A
7:30 PM – Worship Sharing, responding to the query in the large group: What do you celebrate about this staffing change and/or what concerns you?
Proposed Position: Inclusion and Belonging Coordinator
There are two staff members who carry important work for our yearly meeting and who are moving on or have moved on in the second half of 2021: Meg Rose, Young Adult Engagement Coordinator and George Schaefer, Care & Aging Coordinator.
Both gave us a long notice of their leaving which allows us to plan for how we manage the changes, meet the needs of the community, and welcome the new gifts that are headed our way. The plan for doing this is not to hire replacements for these two positions. Instead, we will maintain the solid ground Meg and George have cultivated and expand on what they have built to meet our current needs with a different approach:
- We hire a single full time coordinator position to maintain continuity and meet the day-to-day demands. The coordinator position builds on the current young adult engagement position and expands our capacity to welcome diverse members of the community.
- The position is expected to spend three days per week on young adult engagement, as predecessor young adult staffing has, and to spend two days per week on aspects of the portfolio of the Care & Aging Coordinator position.
- This includes coordinating volunteers (Resource Friends), following our tradition of embracing the gifts and experience within the community. Friends with gifts and experience in ministry & care, peace & social justice, religious education, communications & outreach, and governance & stewardship will be identified, supported, and dispatched as needed.
- We hire part time staff to meet cyclical and unpredictable needs as needed, which takes up aspects of the Care & Aging position not covered by the Inclusion & Belonging Coordinator. This includes casework for aging grants, mental health consultation, conflict intervention, and project facilitation.
This approach allows the staff working on care and belonging to function as a team, with the described part time staff as well as other community engagement and communications staff. This structure is similar to the staffing for the youth programs and for the Friends Counseling Service. Additionally, this approach increases the capacity of our community, meets our needs, while managing our fixed costs.
This overview describes the coordinator position which reports to the Associate Secretary for Program & Religious Life.
Overview of Responsibilities:
- Maintain the work of caring for the young adult community
- Connect and engage young adults with each other and with the yearly meeting community.
- Support or manage young adult Friends’ initiatives (such as the recent grants project and the action at the Berks Detention Center).
- Expand our capacity to empower the yearly meeting and monthly/quarterly meeting communities to welcome diverse members of the community.
- Collaborate with the young adult Friends community to ensure YAF community is welcoming and inclusive.
- Provide consultation to monthly and quarterly meetings and the yearly meeting in our work to be a place where all Friends belong.
- Run the Resource Friends Program which supports PYM Friends who provide support and resources for other PYM Friends, meetings and groups.
- Identify, train and support individuals to serve as Resource Friends.
- Respond to requests for support in the threads (ministry & care, peace & social justice, outreach & communications, governance & stewardship, religious education) and yearly meeting-wide ministry (anti-racism and climate change) by assigning Resource Friends to meet needs as they arise.
- Manage the administrative structure of the Resource Friends program.
- Supervise casework and project staff; serve on the Community Engagement Team; support Sessions as needed.
Required Skills and Experience:
If a point begins with “nice to have” it indicates skill and experience that would be preferred but is not required.
- Knowledge of Quaker principles, practice and decision making
- Nice to have: Demonstrated pastoral care experience in a Quaker (or similar) tradition
- Nice to have: knowledge of mental wellness and background in mental health
- Commitment to the overall PYM vision to become an anti-racist organization with a multiracial community of staff and constituents; and to the PYM staff vision to become an anti-racist, inclusive, and equitable organization
- Demonstrated understanding of the role that racial inequity plays in our society
- Understanding of group dynamics, especially in relationship to anti-oppression regarding but not limited to age, gender, sexual orientation, sexual expression, ability, race and class
- Commitment to deepening one’s own racial justice work
- Ability to effectively manage people who have diverse identities and life experience
- Nice to have: Experience working for racial equity and integrating an understanding of key racial equity concepts into work projects and interactions by addressing them structurally within the context of job responsibilities and projects
- Experience working effectively and collaboratively with groups, staff, and volunteers; good interpersonal skills
- Three to five years’ experience running programs in (or organizing with) a community, religious and/or other direct-service setting
- Demonstrated ability to develop and implement programs with creativity, independence, and innovation
- Demonstrated exceptional organizing ability such as organizing information, data, or logistics
- Manage time effectively, prioritize tasks, and ability to multi-task; ability to delegate when appropriate
- Demonstrated capacity to work independently, efficiently, and effectively on assigned projects and tasks without close supervision
- Display good written and oral communication skills
- Ability to work a flexible schedule that includes weekend and evening work
- Pass a criminal and child abuse background check, per PYM requirement for those working with vulnerable populations.
- Proficiency in the Microsoft Office Suite
- Nice to have: experience with any of the following software: Asana, WordPress, Salesforce, Pardot, and/or Fonteva
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