Quarterly Oversight Committee Minutes
Quarterly Organizing Committee Upper Susquehanna Quarter Meeting for worship for business
Eighth Month 17, 2008
Present were Branin Boyd, Larry Mutti, Ed Solenberger, Wade Wright, and Jane Keller, clerk.
The meeting began at 1 p.m. with a period of silent worship and vocal sharing.
1. Friends welcomed Branin Boyd, who has replaced Lynne Graham as the QOC representative from Wellsboro MM, and formally nominated him for a position as the treasurer of USQM. His nomination will be brought forward at USQM meeting in Ninth Month for approval. Friends enthusiastically thanked Branin for his participation and his offer to serve as treasurer.
2. Friends discussed the up-coming peace conference sponsored by PYM, Church of the Brethren and the Mennonites. USQM will be asked to send a single delegate. A person of passion and experience in working for peace is needed as well as one with the ability to interpret and explain what takes place at the conference to Meetings' Friends and others. Ed and Wade agreed to e-mail MM clerks and others asking for nominations in order to present a slate of names at the next USQM meeting for discussion and approval. Ed will then make a choice based on the input of the clerks of other Quarters so a diverse group from PYM can be appointed. Potential delegate choices were discussed.
3. Friends again discussed the distribution of Wade's monthly report to the QOC. Friends agreed that Wade should send the preamble and highlights to everyone in the Quarter, but send personnel and other personal concerns to ALL (a change from the previous QOC meeting for business decision) QOC members, with the caveat that if there seems to be some error or misunderstanding in those reports, that Wade or Jane be contacted first before such issues are taken to those outside the QOC. The public report will also be placed on the website.
4. Friends discussed the following items to include on the USQM agenda for Ninth Month 20, 2008: process for discernment of PYM priorities (Branin will explain that process to Friends); discussion of peace conference and delegate choice; Monthly Meeting reports; Financial report: approval of Branin Boyd as Treasurer; possibility of supporting Wade Wright with funds for his participation in the Way of Ministry program.
5. Wade discussed the nature of the Way Of Ministry program and hoped that it would inform his spiritual work in the Quarter and beyond.
6. Wade reported that Wright Horne and Art Larrabee, general secretary of PYM, visited Friends at North Branch MM and helped them discern their next steps in obtaining a Meetinghouse. There seemed to be agreement that the Meeting is not in a financial position to purchase a building, that the present facility at Stella Presbyterian Church in Forty Fort meets their needs right now, and that a 5-year outreach plan might be implemented to bring in the number of members needed for a larger financial undertaking.
7. Branin shared with Friends that Wellsboro also needs a stronger core group of regular attenders for spiritual growth.
8. Larry noted that Huntingdon MM has not met for the summer and has no regular meeting for worship for business because of lack of attenders. No one besides Larry and Ginny Mutti have offered energy or commitment to the continuation of the Meeting, leaving its future in doubt. Larry agreed to contact Ed and Wade and invite them to visit with Friends there in the fall.
9. Wade reminded Friends that Quaker Quest, an outreach program that has been successful in England, is in place here, and there will be a meeting on October 25 at Arch Street Meetinghouse to provide more information about it to Friends in PYM.
10. Friends addressed the problem of absent QOC members. Wade agreed to call Lewisburg MM and Millville MM to suggest that other Friends might take over for those members who are unable to attend QOC meetings, as Wellsboro MM has done
11. Our next meeting for worship for business will be held Oct. 19, 2008, at Pennsdale MM at 1 p.m.
Respectfully submitted by Jane Keller, recording clerk
Quarterly Organizing Committee Meeting for worship for business
Fifth Month 18, 2008 Pennsdale Friends Meetinghouse
Present were Margy Frysinger, Larry Mutti, Ed Solenberger, Wade Wright, and Jane Keller, clerk.
1. The meeting began at 1:25 p.m. with a period of silent worship then a time of personal sharing.
2. In light of the high cost of travel, Friends are considering conducting meeting for worship for business by means of a conference call. Larry noted that such an arrangement would be very difficult for a newcomer. We agreed to consider trying it, perhaps for our August 17 meeting, to use on occasion or as a supplement to our regular meetings.
3. Larry noted that Huntingdon MM continues to struggle because of lack of attendance. There will be only occasional meetings for worship this summer with potluck as incentive. Hopefully regular meetings will continue in the fall. Wade and Ed will schedule a visit in the fall.
4. An upsurge in attendance has been noted at Millville, State College. Lewisburg, and Pennsdale Meetings.
5. Wade opened the possibility of having Quaker Quest meetings in the Quarter. The format is a half hour of discussion with seasoned Friends talking to interested persons about what happens in worship, followed by a half hour of worship.
6. Attendance at QOC is a concern. Some Monthly Meetings are consistently unrepresented because of the absence of their representative members. It was suggested that we talk with them individually.
7. The confidentiality of Wade's monthly reports to the QOC has become an issue. The problem of a misunderstanding through that email communication created some anxiety with one of our Meetings. Should these reports be kept in confidence because they are sometimes of a sensitive nature or should they be available to all of USQM in the interest of open communication? Obviously some of his work is of a confidential nature with only QOC needing to know. Wade agreed to try sending two e-mail reports, one that can be open to all and one that has communication of a more confidential nature so that he can share his problems and concerns with the committee. To help ensure understanding, Friends agreed that the confidential report be sent only to those who are regular attenders at QOC and know the background information on the issues.
8. Wade called attention to an upcoming gathering of members of Oversight (Organizing) Committees planned for August 23 at Plymouth Meeting. CALN Quarter has set up a system of interaction among Meetings and with the Field Secretary that has worked well and will be the focus of the discussion. He encouraged our attendance if possible.
9. The agenda for USQM Quarterly Meeting for worship for business was planned. It will be held at Ricketts Glen on June 15 and will include overnight camping. North Branch MM has agreed to host. The agenda will include reports from Meetings; brainstorming on Fall Gathering activities with a focus on Climate Action, sustainable agriculture, the "greening" of Meetings and homes, etc.; and a discussion of ways to improve communication between the Field Secretary and MMs.
10. Friends discussed the work of the Field Secretary to complete PYM's annual employee evaluation. Friends noted with gratitude Wade's skills as a facilitator and communicator, the work he has done for spiritual growth of Friends, his enthusiastic responses to Friends' requests, his work as liaison with PYM, and his personal spiritual growth. His job description was then reviewed. Friends noted that meeting visitation is occurring but could be improved. It was suggested that a regular schedule of visitation be developed and circulated so other Friends can join him. His monthly reports have improved communication, and Friends agreed to drop the requirement for a quarterly newsletter to be published every three months. His reports and e-mail notices already fulfill that function. We are still stymied by lack of participation in Young Friends events that have been offered. Larry asked if we might tap some Young Adult Friends' resources to encourage their involvement.
11. The meeting closed at 4 p.m. with a period of silent worship and with gratitude to all for their attendance and participation.
Respectfully submitted by Jane Keller, clerk
Quarterly Oversight Committee Meeting for worship for businessEighth Month 19, 2007, at 1 p.m
Millville Monthly Meeting Meetinghouse
Present were Larry Mutti, Ed Solenberger, Brian Windwalker, Margaret Wood, Wade Wright, and Jane Keller, clerk
1. The meeting began with silent worship. The clerk thanked all in attendance for their presence.. Friends than shared news of the Spirit's work in their lives.
2. Larry has talked with Drue Magee who appears willing to take over as USQ Treasurer. He will contact her by e-mail and forward the necessary documents. It was suggested that a new account be opened in a bank which will be more convenient for Drue than the Clearfield one. Ed Solenberger will become alternate signatory on that account. Friends approved the change and will recommend it at Quarterly Meeting in Ninth Month with gratitude to Drue.
3. Wade mentioned his concern that we only have one registration for Fall Gathering. He will send out another e-mail reminder. Friends agreed that if there are less than 20 registrants, we will cancel and gather for a meeting briefly elsewhere, perhaps at Pennsdale. We have until a week before the gathering to cancel our reservations at the camp. Wade will monitor the registrations and let us know.
4.The minute from Pennsdale MM entitled "On Not Having Enemies" was withdrawn. Jane reported that the writer no longer wanted to pursue it but was satisfied that it had been circulated around the Quarter.
5. The following agenda items were approved for Quarterly Meeting in Ninth Month:
Approval of minutes from Sixth Month
Treasurer's report and nomination of new Treasurer
Report on Residential Yearly Meeting decisions on the budget and on setting priorities for spending based on feedback from Monthly Meetings.
Report on Friends Center's "green" renovations with a suggestion for an intergenerational trip to tour it
Reports from the Meetings
Report on the Clemency Project
Report on One World Camp
Minute from New Burlington Quarter
Announcement of State College MM's "End of Life" workshop
It was noted that Millville MM's minute on the budget was read at Yearly Meeting session by clerk, Carolyn Dalton, and was well received.
6. The clerk thanked Wade for the excellent Fall Gatheirng program and brochure.
7. Wade reported that Members at Millville MM want to participate in this year's Spiritual Formation program and other people from USQ are needed. Friends were asked to see if members of their meetings were interested.
8. State College MM is having an "End of Life" workshop on Ninth Month 29, from 8:30 a.m.-3:30 p.m. End of life issues and pastoral care will be discussed. All Friends are welcome to attend.
9. Wade informed Friends that Yearly Meeting will be convenng a meeting of Worship and Ministry Committee clerks throughout YM to talk about their needs at the YM level. In other words, how can YM's Worship and Ministry Committee meet our needs?
Wade also noted that there is an effort through PYM to unite Monthly Meeting activists through the Peace/ Justice/ and Earth Restored network using monthly conference calls and e-mails. Margaret asked Wade to visit Towanda MM and discuss this program. Friends noted that we need to get more people involved in the good work of the Friends Committee on National Legislation.
10. Larry requested that Wade also visit Huntigdon MM to update its members on PYM events and activities.
11. A report was received from Joanie Maughmer on One World Camp held in Sixth Month. A Chase grant was received so that the program had some money left over to reimburse Joanie for traveling expenses she incurred. Friends were appreciative of the report and the event, and the clerk will send Joanie a note of gratitude. One Friend was particularly grateful for the "solo sits" for reflection and the discussion of values which took place. We are looking forward to getting more information on some of the activities
It was recommended that we build on what Joanie has started by obtaining a list of attenders and asking them what they envision for future events. We would like to hear both their vision and Joanie's vision of how we can enhance youth programming in the Quarter.
12. Friends noted that ideas from parents and Young Friends in all the Monthly Meetings can be passed on to Wade so he can co-ordinate and organize events that they envision.
13. Ed has received queries from CALN Quarter about the role of the Quarter. It was suggested that these queries be distributed to USQM Friends, perhaps through e-mail and at Fall Gathering to get their input.
14. The next QOC meeting for worship for business will be held at Pennsdale on Tenth Month 21, 2007, at 1 p.m.
Respectfully submitted by Jane Keller, clerk
Quarterly Organizing Committee Meeting, Fifth month 20, 2007, at Pennsdale Friends Meetinghouse
Present were Margy Frysinger, Larry Mutti, Ed Solenberger, Margaret Wood, Wade Wright, and Jane Keller, clerk.
1. The meeting opened with a period of worship at 1:05 p.m. Friends also shared recent life experiences.
2. A report on One World Camp was given by Larry and Margy, who have taken on responsibility for serving as liaisons for that event. Nine children have signed up for the first week of the camp; no one has enrolled for the second week so that will not run. There are some complications arising from late enrollments, especially regarding obtaining all the signed agreements before departure. It was emphasized that campers should not be allowed to participate if their paperwork is not in place before they leave. Friends appreciated that a good faith effort is being made to follow all QOC guidelines. Some suggestions were made. In the evaluation, which the QOC would like to receive by Eighth Month 1, we would like names, phone numbers, addresses, and ages of participants; a report on what kinds of Friends' principles or testimonies were shared; an evaluation of specific activities (what activities worked well, and which ones needed strengthening, how and why); and a copy of the report that will be sent to the Chase Fund. Margy offered to stay in phone contact with the camp leaders while they are away. Friends also asked to be assured that there will be a sufficient number of adult drivers.
3. Friends discussed the agenda for Upper Susquehanna Quarterly Meeting set for Sixth Month 17, at Rickett's Glen. The following items were listed:
" A plea for a replacement for Larry Mutti as treasurer (Wade will send e-mail reminder to USQM Friends)
" Annonuncement of a need for a designated person from each Meeting to present nominations to PYM committees
" Pennsdale's minute on Not Having Enemies (Jane)
" Report on the change in PYM's Financial structure (Wade)
" Announcement of Spiritual Formation program for USQM
" Clemency Project update (Jane)
" Update on Fall Gathering at Camp Crystal Lake (Wade)
" Report on the process of choosing the General Secretary of PYM (Ed)
Ed agreed to check the minutes from the last Quarterly Meeting in Third Month to see if there is any other business that needs to be carried forward. Larry will send a Treasurer's report as he will be in India.
4. Fall Gathering was discussed. Wade will invite Art Larrabee. A workshop on drumming was applauded as a good idea; perhaps Therese Miller can lead it. Jane will give a workshop on prayer based on her course in spiritual direction. Margaret will consider helping to lead a workshop on effective giving/service that helps the needy, which Wade offered to help her to develop. Ed will contact FWCC to see if we can locate a workshop speaker on Right Sharing of World Resources.
5. Young Friends: Wade is hoping that the Memorial Day weekend canoe trip and the Quarterly Meeting campout will generate a core group of Young Friends to organize events for Fall Gathering.
6. At 2:40 p.m., Wade was invited to leave while Friends worked on his annual evaluation, due to PYM by June 15. A specific recommendation was made that Wade's monthly reports to QOC include some information about the goals of his visits and a brief reflection on his experiences of the visits. Friends also determined that we need to be more responsive to Wade's reports, give specific feedback, and respond with requests, information about our own Meetings, etc.
Friends spoke in appreciation of improvements in visitation and communication and of Wade's eagerness to serve. Jane will meet with Wade to discuss the details of the evaluation, as recommended.
7. The meeting closed with a period of worship at 3:30 p.m. with thanks expressed to all for their presence and energy.
8. The QOC will meet again on Eighth Month 19, 2007, location to be determined.
Respectfully submitted by Jane Keller, clerk
Meeting of the Quarterly Organizing Committee of Upper Susquehanna Quarter Second Month 18, 2007 At Millville Meetinghouse
Present were Margy Frysinger, Fred Kressler, Mick Myers, Larry Mutti, Ed Solenberger, Wade Wright, and Jane Keller, clerk
1. The meeting began at 12:50 p.m. with a period of silent worship.
2. Friends shared news of the various monthly meetings and of themselves. Highlights incuded Ed's powerful experience on the committee to choose the General Secretary of PYM and the appointment of a new head of school at State College, Jodie Althouse. Huntingdon Meeting is struggling to continue its presence and needs Friends' support and prayers. Mick's sister is dealing with bone cancer and also is in need of Friends' prayers.
3. Friends discussed Quarterly Meeting , especially the idea of finding a speaker. Wade will contact Tom Swain, Mark Myers, Prisiclla Adams and see if someone can join us. We will ask Art Larrabee if he can join us at Camp Crystal Lake.
4. Agenda items for the Quarterly Meeting will include the following: reports from Monthly Meetings, seeking volunteers to help with a Quarter-wide e-newsletter, sponsorship of a trip to the U.N., seeking volunteers and project ideas for Camp Crystal Lake, possibility of setting up a workshop with hospice people on End-of-Life issues., appeal to help the regional coordinator fulfill the goals of the job description.
5. Friends approved the job description of the Regional Coordinator. Wade's expressed his concern that his effort to build Quakerism in a regional way depends on input and energy from the community. He is also seeking clarity from USQ Friends on what can be useful to them and their Monthly Meetings.
6. Friends approved a request from Joanie Maughmer for a minute of support for One World Camp, which is needed for her grant application to PYM"s Chase Fund by March 1. Friends emphasized the need to follow established guidelines. Margy and Larry agreed to meet and work with Joanie to help ensure that deadlines are met. The clerk stood aside.
7. Friends approved the following definition of the work of the Quarterly Organizing Committee:
1. to help serve the clerk of USQM to plan and coordinate USQM meetings for business: to establish meeting dates and locations and plan agenda items
2. to serve as an oversight and advisory committee to the Regional Coordinator
3. to help build community among representatives of the Monthly Meetings in the Quarter
4. to keep lines of communication open between and among our Monthly Meetings
5. to address concerns and needs of Monthly Meetings and Young Friends' programs in a timely manner between Quarterly Meeting sessions
8. Friends closed with a period of worship and gratitude.
9. The next QOC meeting will be held at Pennsdale on May 20, 2007.
Respectfully submitted by Jane Keller, clerk
Quarterly Organizing Committee Meeting May 21, 2006, Pennsdale Meetinghouse
Present were Larry Mutti, Tom Ryan, Ed Solenberger, WadeWright, and Jane Keller, clerk
The meeting began at 1 p.m. with a period of silence followed by some time of sharing. Tom informed us that the Eyes Wide Open exhibit came to SCFM and then moved on to the Penn State campus. The weather was warm and sunny for the four days of the exhibit. Clinton Pettis of AFSC was there and spoke to Friends. Tom related a story of an Iraqi man attending the exhibit and placing a chrysanthemum in each shoe representing civilians killed in the war and then in each of the pairs of boots of soldiers killed. He explained that the chrysanthemum is a symbol of hope.
Ed mentioned that Quarterly clerks will make a presentation at Residential Yearly Meeting. Wade mentioned he has met the new interim General Secretary of PYM, Mark Myers, and he seems like a good choice for the job. Mark is working on issues of reconciliation and moving Friends' projects forward.
1. Friends discussed One World Camp. Larry worked on a budget with Joanie that estimates 20 campers. He also wrote a check for a deposit on a van. Friends discussed budget issues, the camp guidelines, etc. It was decided that campers must be made aware of the guidelines of the YF handbook, that the YF Committee has agreed to, and that they need to sign agreements to abide by those guidelines. The signed agreements should be made available to the QOC before the campers leave for Laurel State Park. Wade agreed to make up a form that would be available for all YF gatherings. He will send it to us for our input and approval. Friends discussed that, in the future, parents and guardians of YF should be fully aware of the guidelines and asked to sign a form verifying that. If rules are broken and a camper needs to be dismissed, parents need to be aware that they are responsible for picking up the child/ ren and taking them home. These forms will be in addition to the legal releases/ permission slips they already sign. There was concern about fundraising and a possible $3000 shortfall because no funds were available from PYM this year. The Quarter is not financially prepared to underwrite the event and has not authorized that expense. For YF events, the expectation is that they are mostly self-supporting. Friends asked Jane to contact Joanie about our concerns.
2. The Young Friends Committee had its initial meeting at Pennsdale in April, but the May meeting was cancelled and was not rescheduled. Friends agreed we need the input of the committee to plan a Fall Gathering program for Young Friends. Wade offered to try to organize another meeting of this fledgling committee and encourage Meetings that do not have representatives on the committee to send one. We are hopeful that Laurel Mueller of Elklands, who has experience with YF programs, might offer her help.
3. Fall Gathering is shaping up with workshops in Deepening and Strengthening our Meetings and in Making New Friends being offered by PYM members. Also, a Qi-Gong workshop is being offered by Sunny Rehler. Friends agreed to the Fall Gathering committee's plan to have a workshop both Saturday and Sunday on YF programs to help organize and strengthen the committee and determine the future plans of the YF program. We hope to gather Friends committed to this work.
4. Increasing attendance at Fall Gathering has been a concern. We agreed to ask each QOC member to visit a Meeting, not their own, to encourage attendance and to share the good word about the Gathering. Gathering attenders who are not members of QOC may also be asked. Wade suggested that the Pemberton Fund is available to compensate Friends for traveling expenses both to the Meetings they are visiting and to Fall Gathering. Advertising that fact might encourage attendance as well.
5. Quarterly Meeting will be held June 18 at our usual pavilion at Ricketts Glen, hosted by North Branch Meeting. The agenda will include reports from the YF Committee, the Canoe weekend, the Treasurer, the Fall Gathering committee, Meetings who are working on finding new Meeting houses, the Clemency Project and individual Meetings. Worship will be held at 11 a.m. followed by pot-luck and meeting for business at 1:30 pm.
6. Wade reminded us that there is a PYM Regional Oversight Committee meeting at Plymouth Meeting on August 12. QOC Friends are encouraged to attend.
7. Wade was asked to leave while Friends discussed his evaluation. The clerk has received forms from PYM that need to be completed. The evaluation is largely based on a job description which we have not yet defined. It was suggested that the clerk send a report to PYM that we are in the process of re-envisioning the job description, that a lack of agreement has developed over Wade's degree of responsibility for YF programs, that Wade has heard our objections and concerns and been open to them. Jane agreed to ask for input from QOC members who were not present. Tom said he would talk with Margy Frysinger about getting a committee report from SCFM addressing this issue. We agreed that we need to meet for the purpose of putting together this job description at our next meeting. Based on responses, Jane will try to put together a report before the deadline of June 15
8. We agreed to meet at Pennsdale on First Day, August 20, at 1 p.m. to begin that process. SC Friends will be invited again.
9. We also need to schedule upcoming meetings. We usually meet in October and December.
March 4, 2006 Gathered at Pennsdale Meeting
Attending: Margy Frysinger, Doug Miller, Therese Miller (serving as clerk), Jane Keller, Larry Mutti, Tom Ryan, Ed Solenberger, and Brian Windwalker.
The Meeting opened with a period of silent worship.
Therese distributed a summary of a report prepared for PYM by Kimberly Day-Lewis, a gifted attorney and Friend, who had been retained to assist USQM in our current efforts to resolve issues and concerns regarding Young Friends programming. Therese noted that she and Gretchen Castle had earlier shared this report with Margy and Jane. Subsequently Therese and Margy shared the same with Joanie, and Therese and Jane likewise shared the information with Wade. All in attendance expressed their heartfelt gratitude to Therese for her dedication and expertise which has enabled us to work through this challenging time.
Friends reviewed and considered the findings and recommendations contained in the report. Many subjects were discussed, including the following:
o The need to clearly define the differences, and the different requirements for, Young Friends events and USQM family events.
o The previously developed Young Friends' Handbook, which has detailed guidelines for many of the issues related to YF gatherings.
o The previously developed background check policy already in place at SCMM. Friends discussed at length the requirement for state background checks for FAPs and YF program leaders.
o Guidelines for FAP participation.
o Possible requirements for first aid and readiness for possible medical emergencies.
o The meetings that Therese has scheduled with Wade and Joanie for conflict coaching, and possible mediation.
o The hope and intention that a committee could be gathered to direct the Young Friends' programs. That effort will be initiated at the next Quarterly Meeting on March 19. Friends agreed that it is essential that more adults be involved as FAPs and leaders, not only for the good of the YFs but also for building community in the Quarter.
Friends reached the following agreements and decisions:
o The Quarter will not sponsor any overnight or multiple-day youth activities until it has a clear structure for training, planning, pre-program oversight, program implementation, and post-program evaluation and accountability
o In advance of any youth program date, the QOC will review the details of the program to make sure everything is in order.
o Wade and Joanie should have at least one session with a conflict coach (Therese) to assist each of them to:
o Determine the value of their relationship,
o Become clear about the stresses between them, and
o Determine what s/he wants to do about the breach in their relationship
o Wade and Joanie are strongly encouraged, after the conflict coaching sessions, to meet together with the assistance of a facilitator/mediator in order to do everything they can to ensure their ability to work together productively on USQM youth programming activities.
o In order for any future YF overnight program to proceed, a USQM Youth Committee (QYC) must be formed, and must develop and submit to QOC for approval the following:
o Program Participation Guidelines
o Safety Policy (including procedures for obtaining background clearances)
o As interim documents, the newly formed QYC may accept and implement as written the current USQM YF Handbook (as participation guidelines) and the SCFM Background Check Policy (as safety policy)
Friends agreed upon the following Overnight Program Requirements:
o The following will be required 4 weeks in advance of any overnight or multiple-day YF event sponsored by USQM QOC:
o Program participation guidelines and adequate training for Leaders
o Program participation guidelines for YFs and FAPs
o Program agenda
o Meeting space confirmation
o Safety measures & emergency plans
o Leader and FAP commitments and background clearances
o Plan for orientation of YFs and FAPs
o Travel arrangements
o Post-program evaluation guidelines
o The following will be required prior to commencement of event:
o Signed parental permissions and releases
o Signed youth commitments to adhere to program guidelines
o Physical presence of adequate number of Leaders/FAPs
" FAP:YF ratio = 1:6
" Minimum 3 FAPs in attendance
" FAP must be 21 or older, with at least 2 FAPs over 30
The following Friends agreed to undertake the following actions:
o Margy will email SCFM BGC policy to Ed, Tom and Jane
o Ed & Tom will develop a draft background check policy for Mar-19 quarterly meeting
o Larry will determine Guide-1 requirements for medical readiness and training of leaders and FAPs
o Jane will develop a draft Child Safety Policy for May QOC meeting
o SCMM Ad Hoc Committee on RFS will join QOC in October to revisit the RFS job description
Friends agreed that, for the time being, the joint sessions between the QOC and SCMM Ad Hoc Committee, would be laid down. State College Friends agreed to return to join the QOC in discussion of the job description of the Regional Staff at the October QOC meeting. Friends enthusiastically thanked Margy and Doug for their participation and the dedication and love they have contributed to these efforts. Therese thanked us for allowing her to lead us through this process. Friends reiterated their gratitude to her.
The next QOC meeting is set for May 21, 2006, at Pennsdale, at 1 p.m. following worship and pot-luck. The agenda will include further work on YF program guidelines and a draft of a USQM Safety Policy. The QOC looks forward to receiving input from a Quarterly Youth Committee in advance of this meeting.
The meeting ended at 3:00 with a period of silent worship.
________________________________________
Minutes respectfully submitted by: Jane Keller and Therese Miller
Quarterly Oversight Committee Meeting Tenth Month 17, 2005 Pennsdale Meetinghouse
Present were Joanie Maughmer, Therese Miller, Larry Mutti, Olivia Ott, Ed Solenberger, Tom Ryan, Brian Windwalker, Margaret Wood, and Jane Keller, clerk. Absent were Fred Kressler and Lynne Graham.
1. The meeting opened at 1:20 p.m with worship and a sharing of joys and concerns.
2. The agenda was set to consider the job description of the field secretary, Joanie Maughmer's sharing about One World Camp, a review of events at Camp Crystal Lake and recording of Quarterly Meeting minutes.
3. Olivia voiced her concern that her minutes of Quarterly Meeting are not complete because she cannot keep pace with the discussion. It was suggested that Monthly Meetings send a written or e-mailed report to Olivia for inclusion in the Minutes. Other options are for Olivia to read Minutes back at regular intervals to make sure they are correct or for the Clerk to ask the attenders, when time is needed during the meeting, to hold the Recording Clerk In the Light while she works to complete the task at hand. We agreed to try these options at the next Quarterly Meeting.
4. Tom Ryan read the State College Friends Meeting report on the Regional Coordinator to the QOC and the Quarter. Friends agreed that the job description needs to be clarified and an addition made of the Regional Coordinator's work of adult spiritual nurturing. We discussed the addition of Trauma Healing work to Wade's role and noted that work had been discussed and approved by the QOC and Quarterly Meeting. After the meeting, a Friend pointed out to the clerk that the Trauma Work had been only conditionally approved. It was mentioned that Wade Wright, our Coordinator, specifically offer that workshop to State College Meeting.
5. Margaret noted our need for attention to Young Friends. This has been a central concern of the QOC for several years. Numerous events have been planned, but also cancelled due to lack of interest.
6. Friends agreed that we need more parental involvement, that we need to plan events that appeal to Young Friends and that we need clear guidelines, agreed upon by Young Friends, their parents and the Quarter.
7. We agreed that there is a special need to clarify guidelines in regard to the use of drugs and alcohol and to sexual activity. The policy in the Young Friends' handbook needs to be reconsidered and possibly updated.
8. Friends struggled with a way to involve parents and felt a need to get a Young Friends' event organized and use it as a springboard to involving more parents and YFs. Another suggestions was that a visioning and planning session be held (possibly overnight) that involves both parents and Young Friends. Wade's report on possible YF events for 2006 was shared. There will be a planning session on Eleventh Month, 19, 2005, at Pennsdale Meetinghouse, beginning at 10 a.m, for Friends interested in supporting and planning an event for Young Friends with PYM's new Religious Education Coordinator, Christie Duncan-Tessmer. Interested Friends hope to plan an intergenerational event with workshops and "shareshops" supported and led by the Children's Spiritual Life Committee of PYM.
9. Wade's role with the Young Friends program was discussed at length. Problems arose at One World Camp with certain issues which Joanie shared with the QOC, regarding the perceived development of cliques and the presence of drugs and alcohol. Wade had previously shared those issues with us. It was determined that in the future, events must have more than two Friendly Adult Presences and guidelines set before the gathering. Wade's work with Young Friends overall was also discussed. Several Friends voiced concern about a few issues. It was agreed that, while mistakes have been made, Wade continues to have the best interests of the Young Friends at heart. Joanie expressed her willingness to continue to work with both Wade and Young Friends but continues to have reservations about Wade's direct communications with YFs.
10. After considerable discussion and sharing, Friends determined that healing is needed in regards to the breach in the relationship between Joanie, who works extensively with Young Friends, and Wade. A meeting was scheduled for Eleventh Month 5, at 10 a.m. at Pennsdale Meeting. Wade will be invited to meet with the QOC and with Joanie. Friends asked Therese Miller to facilitate.
11. Friends determined that the next step is to work on healing the relationship between State College Friends Meeting and the rest of the Quarter. A breach in that relationship also seems to have developed, which includes a lack of good communication between that Meeting, Wade Wright and his work, and the QOC. Tom Ryan suggested that he return to the ad hoc committee that considered the job of Regional Secretary to present this issue and get some direction from them.
12. QOC will meet on Twelfth Month, 11, after meeting for worship at Pennsdale Meetinghouse to discuss more thoroughly the job description of Regional Coordinator. Friends are asked to review that job description before we meet. It is available on the QOC website which can be accessed from www.pym.org.
13. It is hoped that once these aforementioned meetings take place, we can more fully address the concerns with the Young Friends program and the low level of participation of both YFs and parents. We would like to make some progress on all of these issues before the Ski Denton Family Weekend at the end of First Month, 2006.
14. The meeting ended with song and worship at 5:15 pm.
Respectfully submitted by Jane Keller, clerk
Quarterly Organizing Committee Meeting, Seventh Month 24, 2005, Pennsdale Friends Meetinghouse
Present were Larry Mutti, Tom Ryan, Ed Solenberger, Margaret Wood, Wade Wright, and Jane Keller, clerk.
Meeting began with worship at 1:15 p.m.
1. As Friends shared news, Larry noted the isolation of Huntingdon Meeting. No other Friends have visited there in several years, and the Meeting now is comprised of the Muttis and one other person. Clearly, Huntingdon needs our support.
2. Friends approved the additional workshop and community building activities planned by Yuri Plowden for Fall Gathering, with great thanks for his work.
3. Regional staff job description: this is an agenda item for Fall Gathering. Meetings have been asked to bring ideas about what they want included in that description. Both the original job description and Wade's description of how his work has evolved under the direction of the QOC and as way has opened have been sent to all Friends. Tom noted that State College has a committee now working on considering this issue.
4. Funding for regional staff: another agenda item for Fall Gathering. There is no clarity as yet about how PYM funding will be done for the next fiscal year (2006-2007) in regard to regional staff. Each Meeting has to decide what it is willing and/or able to contribute. Both Towanda and Pennsdale have already agreed to designate funds for supporting the work.
5. Friends discussed the Young Friends program at some length with special concern for the structure and leadership of the program at Fall Gathering. We agreed that the program is essential to the Quarter and needs our focused attention and care. We agreed that firm guidelines for Young Friends should be established before Fall Gathering and that more adult involvement is required. We also agreed that One World Camp needs more adult involvement and clearer guidelines if it is to be under the care of the Quarter. Margaret Wood and Wade have agreed to work closely together to structure a program for Fall Gathering and to solicit the help and input of other adults. We see this as an opportunity to improve the program and help the Young Friends with the life issues they face.
6. The meeting closed at 3 p.m. The QOC will meet again in October.
QOC Meeting of Feb. 13, 2005 Pennsdale Meetinghouse
Present were Fred Kressler, Therese Miller, Larry Mutti, Ed Solenberger, Brian Windwalker, Wade Wright and Jane Keller, clerk
1. The minutes of 12/05/04 were corrected and approved. Sheila Lunger's named had been misspelled.
2. Announcements:
a. QOC members are asked to personally encourage their meeting members and attenders to participate in the Canoe Trip on Memorial Day weekend, May 28-30. Flyers were distributed to members and Wade has more.
b. Young(er) Friends Summer Camp will be held June 26 - July 1. Younger Friends camp will be for ages 13-17 onJune 19th - June 25th Joanie Maughmer is organizing this with Wade's help. They are seeking grant funding and State College Meeting is helping.
c. Young Friends Gathering at Greenwood Friends School on April 29-May 1. This promises to be an excellent event with Helen Fields of PYM Religious Ed. Committee leading the Godly Play workshop.
d. Peace March on March 19. Center for Non-violent Living is sponsoring a bus trip to the site. The Lycoming County Peace Campaign is planning one for Williamsport on that date.
3. Friends discussed the need for work in human and civil rights to ensure peace, fearing that marches cause polarization. Wade has secured two therapists who will volunteer their time to work with returning veterans. Ed noted there is a growing organization of Iraqi veterans against the war.
4. Quarterly Meeting will be held on March 20 at Lewisburg Meeting at St. Paul's United Church of Christ in West Milton. Directions are on the web. There are no kitchen facilities. We are asked not to park in the church lot but there is ample parking on the street and at a nearby Quik Stop. Child care and First Day School will be available but extra help may be needed. QOC agreed to pay St. Paul's the extra $25 needed for longer use of the facility.
The main item on the agenda will be the challenges faced by those seeking a new meetinghouse or change of location. Helen File and Robert Taylor from the Meeting House Trust Fund committee will be present to answer questions. We would like all such meetings in our Quarter to send representatives. Wade has contacted them.
Ed will send out an e-mail with this information as well as the agenda: 10:45 worship; noon to 1 p.m., pot-luck;1 to 3 p.m. meeting for business. Meeting for business agenda: reports from meetings, Treasurer's report, announcements, Clemency Project update, choosing atopic for next Quarterly Meeting.
Therese suggested and Friends agreed that we could make "good practices" the topics for future Quarterly Meetings, such as budget issues, pastoral care, etc. One topic could be done at each QM.
5. The Burlington Quarter minute was discussed. Ed has been asked to participate in a meeting with Gretchen Castle, clerk of PYM, and other Quarter clerks, to discuss the role of Quarters in the Yearly Meeting structure. Ed will convey to that group that the Quarter is important to us to keep good communication and for mutual support and care of meetings in USQ. The Quarter also keeps us connected to PYM.
6. Wade noted that he will be attending Interim Meeting for the next few months with Regina Girton. It is held the fourth Thursday of each month at 6 p.m. at Arch Street Meetinghouse. All are welcome.
7. Wade will be leading a spiritual formation weekend at Atlanta Monthly Meeting on March 19.20. Chuck Gale cannot accompany him as planned but John Brady has agreed to go.
8. Next QOC Meeting will be held at Pennsdale on May 15. Future agenda items for QOC include the oversight of our Regional Secretary. How can we do the job of evaluating Wade and discerning what we want him to be doing? How can we get others involved in that process?
9. Next Quarterly Meeting will, tentatively, be held at State College on June 19. Ed will contact State College to confirm that date.
10. Wade will be going to State College with Rita Varley from PYM on March 6. Ed will join them.
11. Fall Gathering will be held Sept 16-18 at Camp Crystal Lake. Hollister Knowlton has agreed to do a workshop. She is a member of the Earth Care Working Group and will have just returned from a trip to Latin America. Martha Lasley has also agreed to present a workshop on non-violent communication. Wade hopes to have the publicity in place in time for the March QM. We may include a talent show and music on the porch. Please Note: QOC members need to ask Friends to help arrange a program for the Young Friends
Respectfully submitted by Jane Keller, QOC clerk
Minutes for Meeting of QOC of Seventh Month 18, 2004, at Pennsdale Meetinghouse at 1:30 p.m.
Present were Therese Miller, Steve Olshewsky, Ed Solenberger, Brian Windwalker, Wade Wright, and Jane Keller, clerk
1. Steve Wood has agreed to put together a searchable database for the Quarter. USQ has moved to pay Steve for this work.
2. Fall Gathering Report: Joanie Maughmer will be handling the YF program. Agenda:
reports from Meetings
Schedule of Quarterly and QOC meetings (Jane and Wade will set up)
Minute from Burlington Quarter Reports on Spiritual Formation program,YF programs, Clemency Project and AVP at SCI Muncy
3. We agreed to put the Burlington Quarter minute on the website and ask clerks to consider it at their August meetings for business so it can be discussed at QM.
4. We agreed to ask Meetings who host Quarterly Meetings to offer a brief program or workshop since it seems to improve attendance. If they need help to do so, they may be able to ask a neighboring Meeting or the QOC.
5. Therese expressed concern that the Communications Task Force has not moved beyond its original recommendations to establish a searchable database and encourage Meeting visitation. Therese will e-mail to see if there is interest.
6. QOC members are needed from Sterling, Wellsboro, and Towanda. Wade will contact Sterling. Jane will contact the others.
7. Wade reported that YF activities were not held this summer due to lack of interest. However, he reported that One World Camp went well and Joanie Maughmer has agreed to hold it again next year. She will be seeking involvement from State College Meeting. About half of the children who attended this year were Quakers.
8. Wade has a PowerPoint presentation on Trauma Awareness and is ready to offer workshops. He will offer it in Towanda on July 31 to a group of Quakers and Unitarians and will try to connect with a group in Bloomsburg. He will also be offering it at Fall Gathering.
9. Therese attended a workshop on Non-violence Training at Kirkridge sponsored by the Fellowship of Reconciliation. A 20-hour workshop has been developed based on Pace Bene materials which Therese found effective and powerful and is now trained to present. She would like to find a venue and will send an advertising report to the USQ webpage. Meetings and peace groups may be interested.
10. Friends agreed that we need a clear statement of purpose for the QOC. QOC members are asked to brainstorm and send their ideas to Jane. What do you think QOC is doing that it should be, could be? What are its goals, usefulness?
11. Steve Olshewsky, spokesperson for the Peace Tax Fund, asked us to urge Friends to contact their Congresspersons, especially Republicans, who realize that mistakes have been made and are looking to the Quakers for ideas and support for peacemaking. He recommends that we also schedule office visits.
12. Wade has extra Fall Gathering brochures .
13. Our next QOC meeting for worship for business will be held at Lewisburg Meeting on First Day, Oct. 10, 2004. Therese will send directions to the Meeting's new home.
Respectfully submitted by Jane Keller, clerk of QOC
Quarterly Organizing Committee Meeting First Day 12 Tenth Month 2002, 1 p.m.
Millville Monthly Meeting. Present were Fred Kressler, Susan Merrill, Ed Solenberger, Wade Wright, and Jane Keller, clerk
1. Ed will send Meeting clerks a request for volunteers for the committee for communications minuted at Fall Gathering. The group will brainstorm ways to improve communications around the Quarter.
2. Upcoming events include fall biking for Young Friends and the possibility of AVP coming to the Muncy State Correctional Institution.
3. Friends discussed Wade's service opportunities to help him with the process of discernment. One direction he might follow is seeing if the Mennonite training in peacebuilding can be shared with the wider community. He will be receiving a power point presentation soon that could be shown to clergy, students, Friends.
4. Wade is searching for a new website for the Quarter because the charge for memory storage has increased to $100/quarter.
5. Wade presented the main recommendations of a report from the PYM Structure Evaluation Program Group. Included is a recommendation for a regional staff person for each Quarter and a Meeting Support Coordinator to improve the lines of communication between individuals and PYM staffers.
6. The schedule for meetings was discussed. Some objections have been raised about the issue of finding and traveling to distant Meetings, a task which is especially difficult for those whose Meetings are at the far reaches of the Quarter. We agreed to stay with our present schedule until July of 2004 then return to meeting at Pennsdale because of its central location.
QOC Meetings:
Dec. 14, 2003 - Pennsdale
Feb. 22, 2004 - North Branch
April 18, 2004 - Lewisburg
July 18, 2004 - Elklands
Quarterly Meetings
March 21, 2004 - Millville
June 20, 2004 - Elklands
Sept 17-19, 2004 - Fall Gathering
Dec. 12, 2004 - Pennsdale Carol Sing
Respectfully submitted by Jane Keller, clerk
QOC Meeting of Upper Susquehanna Quarter, Towanda Friends MeetingJuly 20, 2003 at 1 p.m.
Present were Fred Kressler, Therese Miller, Jane Moeller, Ed Solenberger, Margaret Wood, Wade Wright, and Jane Keller, clerk
1. The meeting opened with silence and then the establishment of an agenda.
2. Friends discussed Fall Gathering at Crystal Lake. The brochure is in the mail, with many thanks to Wade and Therese for putting the program together. The Young Friends plan to meet in August to set up activities for themselves for Fall Gathering. Brynn Schmitt is helping to organize that meeting. Wade will call some adults to help with the Young Friends. The ropes course will be available should the young people choose to do that. They may also want to hold a talent show. Jane and Fred offered to handle the Friday evening registration.
3. Friends again discussed Wade's evaluation, specifically the input from Phil Krajewski. Friends expressed appreciation for Phil's input, and we discusssed the needs of the YF program. Friends expressed their gratitude to Phil and Brynn Schmitt for working with the Young Friends at Quarterly Meeting in Wellsboro. Margaret also offered to help with YF programs and Wade expressed hope that Brynn and Martin Melville might also be able to help. Wade will inform the YFs from other Meetings about the August gathering and encourage their attendance and involvement. Wade is hopeful that he will now have more energy to devote to the Young Friends and to encourage adult involvement.
Jane explained that the evaluation had been sent to Thom Jeavons along with a statement of Phil's concerns. Friends did not feel further amendment or clarification was necessary.
4. Friends discussed the agenda for Quarterly Meeting at Crystal Lake. The minute of Millville Meeting, objecting to the combining of the Religious Education and Education positions under Tom Hoopes, will be taken forward. NO other specific items were added.
5. Some announcements were made. Therese explained that Lewisburg's Center for Nonviolent Living will be holding a Hiroshima/ Nagasaki Memorial Day on August 9th, beginning at 3 p.m. A procession will begin at Soldier's Park and walk silently to Hufnagle Park where a short program will be held. Jane noted that the Lycoming County peace group will meet to vigil at the Yasui Memorial next to Pine Street United Methodist Church in Williamsport on August 6, Hiroshima Day, at 5 p.m.
6. It was noted that we need to remind Friends of the upcoming Spiritual Formation program and encourage their participation as well as encourage them to join us at Fall Gathering.
*At this point, Jane Moeller and Margaret had to leave (2:30p.m.)
7. Friends discussed the role of QOC to provide guidance and support to Wade (its original function) as well as to nurture and build community in the Quarter. We still have not agreed on a new name to replace "oversight" or "organizing." We agreed that traveling to the various Meetings was working well as a way to meet people and to let them know who and what we are. We decided we also liked the idea of having a short period to meet and talk with the host Meeting and want to continue that practice. Our meeting today with Towanda Friends was gratifying to all. We also appreciated that some Towanda Friends joined us for the QOC meeting. We agreed to begin our meeting with probing spiritual questions, as was done in the past, to deepen the spiritual growth of QOC participants. We also emphasized the need to report back to our respective Meetings on the QOC activities.
8. Friends discussed dates and locations for Quarterly Meetings and QOC meetings. We need to check with each Meeting to make sure that those dates are convenient. Jane suggested that we establish an alphabetical or other order to determine the visiting scheule so that we do not overlook any Meetings
Quarterly Meeting Schedule:
Sept 13, 2003 Camp Crystal Lake
March 21, 2004 Millville
June 20, 2004 Elklands
Sept 17-19, 2004 Camp Crystal Lake
Dec. 12, 2004 Carol Sing at Pennsdale. No Meeting for Business
Quarterly Organizing Committee Schedule for 2002-2003, locations are tentative based on
responses from the Meetings:
October 12, 2003 Millville
December 14, 2003 Pennsdale, after the Carol Sing and potluck
Feb 22, 2004: North Branch
9. The meeting closed with a time of silence and spiritual sharing.
Respectfully submitted by Jane Keller
Minutes of the Quarterly Oversight Committee Meeting
First Day, Seventh Month 21, 2002 at 6 p.m. At the home of Wade Wright in Benton, PA
Present were Fred Kressler, clerk, Jane Keller, Larry Mutti, Ed Solenberger, and Wade Wright
1. After beginning with a brief worship, Friends discussed the issue of increasing membership on the QOC so that all Meetings are represented. We agreed to set a definite calendar for the year 2003, find people from specific Meetings who might want to join, and hold the QOC Meetings at their homes or Meetinghouses should they be interested. We decided to try to meet on the third First Day of the month for consistency.
Schedule for 2002-2003, locations are tentative based on responses from the Meetings:
October 20, 2002 at 1 p.m. at Lewisburg or Pennsdale
December 15, 2002 at 3 p.m. at Pennsdale following Quarter Carol Sing
February 16, 2003 at 1 p.m. at State College
April 20, 2003 at 1 p.m. at Wellsboro
July 20, 2003 at 1 p.m. at Towanda (?)
Friends agreed to contact the following persons: Wade will ask Penny Eldredge, new clerk of Towanda Meeting; Fred will ask Letitia Weber, of Millville; Ed will ask Therese Miller of Lewisburg Meeting, and Jane will ask Lynne Graham of Wellsboro. Fred also noted that other obligations have led him to ask to be relieved of his clerking duties for QOC, though he would like to remain a member. Friends will seek a replacement.
2. Friends discussed Fall Gathering 2002. The schedule and registration forms have been sent out. Since Cookie Caldwell can no longer join us, we need to find an adult to coordinate the YF programs. Wade is already committed to doing two workshops. Wade will contact Paul Loomis and Olivia Ott as possible coordinators. Olivia has already expressed her willingness to help. It was agreed that the program needs more structure, more activities for the youth. The low ropes course will be available both Saturday and Sunday, but other programs are needed. Wade will ask Pendle Hill about the good programs they offered this summer when Adrian attended. We also need some structure for the Younger Friends. Wade will call Lois Passi and see if she can offer her program on relationships with animals.
3. Fred will call Kat Alden to see if she is willing to join Wade for a mediation as there is an unresolved conflict concerning this year's One World Camp.
4. Friends addressed the issue of Quarter responsibility for various functions held within the Quarter. It was determined that a more specific policy is needed to avoid the concerns about insurance and funding associated with One World Camp this year. The issue will be brought to Quarterly Meeting at Fall Gathering in September. Friends suggested that Quaker process should be followed in the following way: the initiator of the activity needs to present the program to Quarterly Meeting so consensus may be reached on whether or not it should receive Quarter support. The initiator should be able to provide sufficient information to assure the Quarter that there is a clear budget and that oversight for the function and safety of the participants are assured. If the Quarter okays it, a report should then be made to the Quarter after the event to assess benefits and problems. Friends suggested that any event done under the auspices of the Quarter should be available to everyone in the Quarter and should be so advertised. If time does not permit the issue to be brought to the Quarter, the Quarter may want to empower the QOC to make a decision in its stead.
5. Friends discussed the agenda items for Quarterly Meeting at Fall Gathering:
a. agenda and membership needs of QOC
b. establishment of policy about functions associated with the Quarter
c. Treasurer's report. Larry would like a Committee to help him establish a budget each year.
d. needs and concerns of Young Friends program which needs adult energy
e. announcement of Thom Jeavons' upcoming visit to the Quarter
f. reports from Meetings on activities, problems, successes, etc.
g. issue of providing markets for Palestinian goods
6. Friends discussed Wade's request for an evaluation of his work. Fred will write an evaluation for him to send to PYM for this past year. The focus of our October meeting will be Wade's work and discerning our spiritual leadings for the Quarter. We can also evaluate Fall Gathering 2002 at that time. It was noted that we should build specific items into the QOCs yearly agenda, including Wade's work, budget, membership, etc.
7. The meeting ended with silent worship at 8:45 p.m.
Respectfully submitted by Jane Keller, serving as Recording Clerk
Meeting of 21, 4th Month, 2002 at Pennsdale Meeting House
Present were Jane Keller, Larry Mutti, Wade Wright, and Fred Kresser, clerk
The meeting began with silent worship at 1:15 p.m.
1. Friends discussed the problem with lack of participation in Quarter events and meetings such as this one. Larry was concerned that we don't have good Quaker process when so few of us are engaged. Friends discussed asking that each Meeting in the Quarter designate someone to attend each Quarterly meeting and report on the Meeting's concerns then report back about Quarter concerns. Wade said he will ask Ed Solenberger to send a letter to each Meeting requesting that be done.
2. We need a QOC member from State College to relieve Olivia Ott of that duty. We also need someone from Wellsboro. Jane will ask Branin if he knows on anyone who might want to join us.
3. We discussed the Fall Gathering at Crystal Lake. Wade will contact Mary Lord or someone else for a presentation on peace, since it is such an important issue this year. We are thinking of having a "keynote" speaker to attract attenders. Jane and Wade will work on the schedule.
4. Friends discussed the importance of having a clearly structured program for Young Friends at the Fall Gathering. It was suggested that volunteers be found at the next Quarterly Meeting in June at Rickett's Glen so that the necessary planning can begin.
5. Wade discussed the issue of Kat Alden's One World Camp program. It has run out of funds. Wade has some concerns about having a sufficient number of adult friendly presences as well as funds. Larry reminded us that the Quarter does not have sufficient funds. Wade is planning to meet with Kat.
6. Wade reported that North Branch is considering moving their worship from the Day School to the Montessori School in Kingston, across form the Unitarian Universalist Church. They will have a threshing session concerning their move on May 19. They are considering sharing First Day School with the Universalists but not worship.
7. The meeting closed with a period of silence at about 3 p.m.
Feb. 17, 2002 Pennsdale Friends Meetinghouse
In attendance were Fred Kressler, clerk, Jane Keller, Susan Merrill, Larry Mutti, Olivia Ott, Ed Solenberger, and Wade Wright.
1. The meeting began at 1 p.m. with a period of silent worship, followed by a time of sharing, and establishment of our agenda.
2. Since the Clemency Project will be out of funds at the end of June, it was determined that Jane should send out an appeal letter for funds to individuals in the Quarter as minuted in our meeting of March 2001. The Quarter has agreed to pay for the mailing. The Quarter may also be asked to make a donation itself at the June Quarterly Meeting.
3. Larry presented a clear and easily understandable ( though tiny fonts!) budget report. He cautioned us that our activities in the past fiscal year have consistently cost more than we have received in fees though we did have the funds to cover those expenses. The report will be presented in full at our Quarterly Meeting in March.
4. The agenda for Quarterly Meeting on March 17, 2002 was discussed and will include the following items:
joys and concerns, more representation in QOC, budget report, Fall Gathering report, calendar of upcoming events, Monthly Meetings' report on peace and social action, feedback of the Quarter website.
Wade's potential role as a coordinator of peacemaking efforts in the Quarter will also be discussed.
5. Jane reviewed the notes from our September 2001 meeting about Fall Gathering 2002. We determined that better structure and organization are needed for the Young Friends program and that we will make a strong appeal for adult volunteers at our next Quarterly Meeting. Adults need to gather before Fall Gathering for a planning session. We need to arrange to have low ropes as well as high ropes courses available. We discussed potential workshops. Larry has agreed to lead a workshop on singing. Jane will ask Melissa Whaley and Sam Chamberlain to come and no other workshops will be scheduled at that time. Other potential speakers are John Calvi or Frank Massey. Wade will help Jane make contacts.
6. Friend discussed Wade's leading to peacework in the Quarter. Friends saw it as a logical next step in community building and spiritual nurture of Friends since many Friends now feel a concern for peace. Wade will discuss that leading and the options for its manifestation within our community. Wade received the enthusiastic endorsement of the QOC for this effort.
7. Meeting closed with silent worship at 3:40 p.m.
Jane Keller, Recording
Minutes of Meeting of Oct. 28, 2001
Held at Pennsdale Meetinghouse at 1 p.m.
Present were Susan Merrill, Larry Mutti, Olivia Ott, Wade Wright, , Jane Keller, recording clerk, and Fred Kressler, clerk.
We opened with silent worship and a discussion of Friends' reponses to the changes in their lives since Sept. 11.
1. Friends discussed the letter that will accompany the mailing of the brochure to all Friends and attenders in USQ. Some editorial changes were suggested. Three copies will be sent to each recipient with additional copies available from Wade or Meeting clerks. Recipients will be asked to share copies and to think of other ways they might be distributed.
2. The Ski Denton weekend was discussed briefly. Wade will call others to set dates.
3. Larry presented an expanded version of the Quarter budget with more detailed listings of expenses. We discussed that the Quarter should manage the money for all events, so there is clear accounting done. We spoke specifically about the Young Friends' Friendship dinner at State College. The Quarter will pay if there is an overrun of costs. Any profits from the dinner will be sent to AFSC according to the desires of Young Friends. Friends expressed their thanks to Larry for his excellent work.
4. Wade suggested that we look at the following website for excellent articles from the Mennonites on peace issues related to the present crisis: www.emu.edu/cte
5. Wade will e-mail the QOC about his activities so we can keep in touch with what he is doing. He will also e-mail announcements to the Quarter wide mailing list at his discretion.
6. Wade reported on his 10-day sojourn to Texas Meetings in Dallas, Ft. Worth and Lubbock. He distributed a handout on "Thinking about the Testimonies" and talked briefly about the Spiritual Formation weekend. Jane affirmed that it was an excellent and spiritually enriching experience.
7. At our next meeting, scheduled for Dec. 2 at 3 p.m. at Pennsdale after the Carol Sing, we will further discuss ways to distribute the brochure ( send to newspaper's religion editor, deliver to tourist bureau, etc.) and do some visioning about the future of USQ.
The meeting ended with silent worship at 4 p.m.
Respectfully submitted by Jane Keller
Minutes of quarterly Oversight Committee Meeting of July 15, 2001
1 p.m. at Pennsdale Meetinghouse
Present were Beth Higginson, Jane Keller, Susan Merrill, Larry Mutti, Ed Solenberger, Olivia Ott , Wade Wright and Fred Kressler, clerk
1.Friends worked with Larry to clarify budget categories, so that sources of income and expenses are clearly delineated.
a. Friends agreed that One World Camp funds need to be kept separately. Larry will put in a line item. Friends agreed that the Camp deserves and needs our support as a Quarter.
b. Scholarship funds: The line item for Scholarships was intended for Quarter adults to attend workshops and conferences ( Clerk of the Quarter can authorize amounts up to $100). Fall Gathering scholarships were kept separate from that budget item. Beth and Olivia reported that Young Friends are staying away from weekends because of lack of funds. We need to encourage them to ask for scholarship funds.
Friends agreed we should increase the line item for scholarships so that more Friends can attend more events and we can build community.
c. Larry will set up a preliminary budget, clarifying categories, etc. to be presented for approval at the Fall Gathering business meeting
2. Evaluation of Regional Coordinator Wade Wright: Fred wrote a one-page informal evaluation to meet the request of PYM so that Wade would be entitled to a raise. The minute from Pennsdale Meeting in appreciation of Wade's work was read at Interim Meeting.
We need to do annual goal-setting and evaluation of Quarter and Wade's work. We can use the PYM evaluation form. Wade will e-mail us copies. We will put the evaluation on the agenda for the Feb. 17, 2002 meeting of the QOC.
3.Wade invited us to Overseers Committee Day. Regional Staff has proposed to do workshops on relevant issues, oversight of regional programs, etc. It will be held Aug. 18 from 9 a.m. to 3 p.m. in Media. Wade will provide transportation.
4. The Wellsboro hiking weekend will be October 21. The next QOC meeting will be postponed until October 28.
5. Friends discussed the upcoming Fall Gathering at Crystal Lake. Friends are needed to run Youth Programs. We will contact Branin Boyd and Kay Gustin. Jane will look for the minutes of the meeting held at the close of Fall Gathering 200 for the names of others who volunteered to help. We need accountability for the whereabouts of Young Friends. We all need to recruit people to help and have them contact Wade. Beth suggested a flyer be printed and distributed to announce details of the Young Friends' program at Fall Gathering. It was mentioned that Garry Wamser had volunteered to lead a campfire and sing on Friday night.
We also need to distribute an evaluation form this year. Wade has one but may need help distributing.
6. The Quarter received an outreach grant from PYM for $1643 to pay for the printing of our Quarter brochure.
7. Wade will be visiting Elklands meeting for worship on August 19, 2001. Other Friends are asked to join him. He is offering transportation.
8. The meeting closed with a time of silence.
Upcoming meetings: Oct. 28, 2001; Dec. 2, 2001; Feb. 17, 2002; April 21, 2002.
Respectfully submitted by Jane Keller
Quarterly Oversight Committee Meeting
Feb. 18, 2001 at 1 p.m.; Pennsdale Meetinghouse
Present were Fred Kressler, clerk, Ed Solenberger, Susan Merrill, Wade Wright and Jane Keller, acting as recording clerk.
1. After a period of silence and sharing, Wade told Friends of some of the positive happenings in the Quarter. Wellsboro has held a retreat with Arlene Kelly present and has come a long way in healing some of the conflicts. The Young Friends skiing weekend there was very successful. Wade is teaching Quakerism 101 at Huntingdon and has had 15 attenders.
Lewisburg Meeting now has a new core group to sustain it, in part because of last year's Quakerism 101 sessions there.
The midwinter gathering of the Spiritual Formation group had 40 attenders. We are gratified by the spiritual growth in the Quarter that has resulted in great measure from Wade's work.
2. Friends discussed the upcoming newsletter. Ann Cope is stepping out of the task of writing it because she has felt unable to provide the necessary help. Wade has done flyers on the upcoming Quarterly Meeting, Couples Enrichment weekend and Memorial Day canoe trip to include in the mailing. Friends encouraged him to include an update on news and events such as the ones mentioned in item #1 above. Wade is looking for someone to help him with the work of upcoming newsletters. We will ask for a volunteer at Quarterly Meting
3. Friends noted that new people are needed for the QOC. We will seek out other Friends who may be interested and make an announcement about it at Quarterly Meeting.
4. Friends discussed the Quarter brochure that Wade is working on. We need to determine how many we want printed and how we are going to distribute them. We plan to ask the Quarter about these issues. We also would like to seek a grant from the Outreach Committee of PYM to help with the cost of production and mailing. This item will be on the agenda for Quarterly Meeting in Millville.
5. Other agenda items for Quarterly Meeting will include Pennsdale's minute of appreciation for Wade, which is to be sent on to Interim Meeting, and plans for the Fall Gathering at Crystal Lake. Jane will try to set up workshops for the gathering and would like input, ideas from others. She has asked Dai-En Bennage, who will do Buddhist meditation again, and Alice Rader, who will again do spiritual dance. She will ask Bill Toretti to do a morning session on yoga. Wade will seek speakers from PYM. We want no more than three workshops per time slot. Wade and Jane will try to put out a more appealing brochure and send it earlier this year.
6. Friends helped Ed complete a PYM survey of institutions under the care of Meetings in the Quarter.
7. Susan Merrill asked whether minutes are taken for Overseer's Meetings. Wade suggested she contact the Overseers at Millville for advice on keeping minutes that are accurate yet maintain confidentiality.
8. Fred Kressler volunteered to seve as assistant clerk for Ed at the Millville Quarterly Meeting.
9. Wade asked how often he should send information to those on the Quarter e-mail list. Friends encouraged him to send e-mails often to raise awareness of the Quarter as an entity and keep us informed of events and news.
10. The QOC will meet at Pennsdale again on April 22 at 1 p.m. All are invited to worship at 11. Jane will provide a light lunch so an RSVP for lunch is requested from everyone.
11. The meeting ended at 3:30 p.m. with worshipful silence.
Quarterly Oversight Committee
Quarterly Oversight Committee Meeting
First Day, 22, Fourth Month, 2001—Pennsdale Meetinghouse
Present were Susan Merrill, Ed Solenberger, Wade Wright and Jane Keller. In the absence of the clerk, Fred Kressler, Ed Solenberger served as clerk.
1. Wade discussed outreach as a priority of Thom Jeavons of the Yearly Meeting. Wade has almost completed the application for outreach funds for the publication of the USQ brochure. The application deadline is May 1. The brochure is in its final stages. Friends approved having 10,000 printed and sending them to all Quarter Friends and asking them to distribute them.
2. Friends discussed the last USQ newsletter and the reactions Wade received. Sadly, Ann Cope is moving away and someone is needed to help with that project
3. The workshops for Crystal Lake are almost finalized. We still need to work on plans for Young Friends as there is no Young Friend who has taken on a leadership role. We discussed the possibility of having a dance for the teens after the folk dancing while the adults go to another building for singing. Wade and Jane will work on getting the brochure together and out by the end of May. Jane is asking that if you have a comment about the Crystal Lake experience that you mail it on to her for inclusion in the brochure to stimulate interest.
4. The next quarterly Meeting will be held on June 17. Wade will send a flyer as we were not sure if it was to be at Rickett's Glen or at Wellsboro.
5. The next QOC meeting is scheduled for July 15 at 1 p.m. at Pennsdale Meetinghouse. Jane will provide soup and dessert. Others may bring whatever else they would like to eat.
6. Other dates for QOC:
· Oct. 21, 2001 at 1 p.m. at Pennsdale
· Dec. 2, 2001 for Carol Sing at Pennsdale ( worship, lunch, singing and QOC at 3 p.m.)
· Feb 17, 2002 at 1 p.m. at Pennsdale
· April 21, 2002 at 1 p.m at Pennsdale
Note: All dates for USQ activities are on the website.
Submitted by Jane Keller, acting as recording clerk
Upper Susquehanna Quarter
Twelfth Month 3, 2000
Meeting held at Pennsdale Friends Meetinghouse, Pennsdale at 3 p.m.
Present were Fred Kressler, clerk, Susan Merrill, Ed Solenberger, Wade Wright and Jane Keller, serving as recording clerk.
1. Dates for future meetings were confirmed: Feb. 18, 2001 at 1 p.m.and April 22, 2001 at 1 p.m., both at Pennsdale. Susan volunteered to send out reminders to QOC Friends a week in advance of these meetings.
2. Wade discussed his efforts to focus his energies on community building in the Quarter. He is trying to energize the Young Friends group and is seeking adult help to do so. An overnight gathering is planned for Jan. 20-21. It will be a Non-violence Workshop. He is also trying to inaugurate a Young Adult Friends Group and may have a gathering at Pennsdale in the Spring to be led by Zen teacher, Dai-en Bennage. A weekend on Religious Education at State College is also a possibility, with a double emphasis on adult education and First Day School. Lynne Graham may be scheduling a couples weekend. A ski weekend is planned at Wellsboro in January if there enough participants. Wade also plans to start another course in Spiritual Formation in Sept of 2001. Wade was pleased to inform us that members of his oversight group from Millville meeting are planning to travel with him so they have a clearer insight into his work.
3, Friends discussed the challenges that are being death with at some of the Meetings. There are some conflicts which need to be resolved. Wade recommended Pat Loring's book, which he is reading, which addressed conflict in meetings, entitled Listening Spirituality II.
4. Friends briefly discussed Chuck Faber's letter sent out to various Friends about PYM's suggested covenant and the responses he received.
5. Susan discussed the possibility of an outreach day at North Branch, similar to the one Wade described that was organized by Brandywine Meeting.
6. Wade showed us the brochure for the Quarter that he is developing. He still needs input, i.e. pictures, descriptions, etc, from some Meetings.
7. Plans for Crystal Lake were discussed. It has been re-scheduled for September 14, 15 and 16, 2001. We agreed that we need a more informative and appealing brochure this year and we need to publicize it more. We will send out two mailings this year - one in the newsletter which will go out after Quarterly Meeting in March and then again in the summer. We also need to talk about it with out Meeting membership.
Wade will contact a possible speaker from PYM. Other workshops may include Lois Passi's on developing spiritual relationships with animals, Dai-En Bennage on Zen Buddhism practice, and Alice Rader on Spiritual Dancing. Other suggestions are welcome. We have yet to decide how many workshops will be offered this year. We will try to finalize this at our QOC meeting in February.
8. We discussed and held in the Light several Friends who are experiencing health problems, including Jolene Gerig, Olivia Ott, Lois Passi, and Anne Cope.
9 .We closed with silence at 4:20 p.m.
Sept 3, 1999
Present: Fred Kressler, Susan Merrill, Wade Wright, Arthur Clark, Branin Boyd, Larry Mutti, Jane Keller, Olivia Ott, Ed Solenberger
We decided upon our agenda. USQ minutes from 9/11/99 were reviewed and the following areas were acted upon.
Communications:
- Wade will send all minutes to MM clerks, USQ treasurer and will post on our web page. Excerpts will be put in the Quarterly Newsletter.
- Updated USQ Directory: Wade will work on compiling a new directory. QOC members are asked to forward a current mailing list from your meeting to Wade. He will send copies of the new list to MM clerks, QOC members, and several copies to each MM. He will send out copies when requested by USQ folks, checking with QOC members if he doesn't know the person who is requesting a copy. Email addresses should be included, if possible.
- Newsletter: Anne Cope willing to coordinate a Newsletter for the Quarter. Items for inclusion should be sent to her. MMs are encouraged to send newsletters, MM minutes to her, identifying items they would like to see in the Quarterly Newsletter. Some items thought important for the newsletter: things that explain what the Field Sec. is doing; things that inform what is happening in the Quarter; YF and YRF events and needs; reflective articles by USQ individuals; calendar (QM, QOC, YF, YRF, etc.)
Nominating Committee: We discussed how we should replace Nan Uhl as treasurer. Kat Alden volunteered as an interim treasurer. Because Kat is very active with programs checks are often written to reimburse her. We felt that this would put the Quarter and her in an awkward positions should she be treasurer. The nominating committee needs to continue to look for a treasurer. Part of the job of the nominating committee is to consider the emerging gifts of Friends in the Quarter, and call people to work which will enable them to develop their gifts. Jane Keller will contact Mae Smith Bixby and Hannah Peck about being on a nominating committee, or being resource people for a Quarterly nominating committee, for the State College Meeting. Beth Higginson and Wade Wright will help Jane on this nominating committee.
USQ minute in opposition to the Death Penalty: Ed Solenberger will send this minute to Interim Meeting, requesting they join with it and distribute it widely, through the YM and elsewhere.
Wally Williams has joined the Clemency Project Working Group
Quarterly Meeting Schedule: Huntingdon will host QM March 19, 2000. June 11, 2000 will be a Rickett's Glen, hosted by North Branch, or Millville if they can't.
We will test the waters of the Quarter having a winter QM by inviting the Quarter to Pennsdale Meeting, on Sunday December 5, 1999, for worship at 11:00, followed by a potluck lunch and singing and fellowship.
QOC Schedule: December 5, 1999 at 3 p.m., following singing. January 30, 2000, 1p.m. at Pennsdale. April 2, 2000, 5 p.m., at Pennsdale.
Camp Crystal Lake Fall Gathering: We reflected briefly about the gathering. Felt it was a wonderful event, well organized. One of the best business meetings, kudos to the new clerk. The clerk was encouraged to be sensitive to the use of evaluative adjectives in the role of clerk, and to prepare a written agenda ahead of time. Olivia will prepare minutes from the CCL planning group.
2000-2001 Field Secretary Budget: Wade shared his need to continue serving the Standing Committee on Worship and Care through his work on the Spiritual Formation Program and with the YM Meeting on Worship and Ministry. He has calculated the budget for the USQ Field Secretary Position, which includes 19% of the funding coming from Worship and Care and 81% coming from Support and Outreach. This arrangement reflects the reality of his work for the Quarter, and YM, and was thought by the QOC to be in good order.
Wade will talk to Thom Jeavons about how USQ could begin to assume part of the funding for this position.
Small Meetings Gathering: We are considering the Dec. 5, 1999 Quarterly Gathering to fulfill this need…
Pennsdale Minute on PYM Structure: We encourage QOc member to encourage Meetings and individuals to discuss Pennsdale Meeting's minute of concern that our new PYM structures be able to respond to social concerns issues in a timely manner.
