Do the groups always follow their guidelines when considering grant applications?
Yes. Guidelines are important statements of grant scope, purpose, priorities and expectations. They are created to guide applicants in preparing proposals AND to guide granting groups in reaching their decisions.
How do I find out whether the guidelines I have are current?
PYM granting groups post their current guidelines on this website. Changes occur frequently, including deadlines, grants scope and application requirements. The most recent revision date appears in the footer. Always use this version and not an earlier one!
Can individuals apply?
Yes. 60% of PYM’s grants are made to individuals – for religious service, travel and witness, to support those who suffer financially as a result of war tax resistance, and to assist members, especially aging Friends, in financial need.
What kinds of organizations can apply?
Quaker Meetings, schools, retirement communities and libraries can apply for grants. Native American groups may apply to Indian Committee. No other organizations may apply, unless specifically invited by a granting group to make application for purposes that align with a donors’ requirements.
Can I apply via e-mail?
Many groups including Friends Institute, Membership Development and International Outreach require or accept electronic applications. Some also require a signed paper copy of all electronic submissions. Several groups require multiple hard copies and do not accept electronic applications. Check the current guidelines to be sure your application meets the granting group’s requirements
Can I apply for more than one grant at a time?
You may apply to several different sources for a single project or need when the amount needed exceeds the capacity of a single granting group. Be sure to tell all groups what you have requested from other sources. If there is no overlapping request, demonstrate that that is the case.
May I re-apply to the same granting group?
Check the group’s guidelines. Some granting groups limit the frequency of application – for instance, once per fiscal year, or once every three years. Once you have received a grant for which a report is required, you will not normally be eligible to apply again until a satisfactory report has been received.
What is a “site visit”?
Some PYM granting groups send members to visit applicants, in order to better understand the projects and the people involved, and the nature of each organization’s decision-making and engagement in the work. When you apply for a grant, if you are contacted to set up a site visit, try to give site visitors an opportunity to see your normal operations and relevant locations, and to meet board, committee and staff members who will carry out the project. PYM groups that make site visits normally do so before grant decisions are made. Occasionally follow-up visits are made to assess the impact that the grant has had on the organization and the people it serves.
What is the difference between ‘budget’ and ‘actual’ financial figures?
Budget figures are projected, an educated guess about anticipated income and expense. Actual figures are the real income amounts received, and the expenses incurred during a specific period or for a specific project in the past. Multi-year financial reports and budgets often compare budget and actual figures.
What if we are not required to file an IRS form 990 and it is required for a grant application?
Have a discussion with the contact person for the Fund, and explain why you are not required to file. Ask whether you can provide last year’s financial report and comprehensive statements of assets and liabilities instead. If you are applying for grants for a major project or on a regular basis, it is advisable to consider filing the 990, even though it is not required, and including information about your organization and its accomplishments. Once you do file, you must file every year. Your 990 will be published on GuideStar.org (about a year later) and funders seeking information about your organization will look for it there.