Scope: Authority, Responsibilities, and Accountability

Nominating Council is responsible to report to Annual Sessions on its work and recommendations for nominations.

Nominating Council will report the names of Nominating Council members named by the Quarters to the yearly meeting in session. Nominating Council will nominate to yearly meeting in session the following positions:

  1. Clerk of PYM, Alternate clerks, Recording clerks, Treasurer, Assistant Treasurer, and Elders.
  2. Clerks and members of Administrative Council and Quaker Life Council.
  3. Representatives to organizations external to Philadelphia Yearly Meeting, such as American Friends Service Committee (AFSC), Friends Committee on National Legislation (FCNL), Friends General Conference (FGC), interfaith councils, and other groups that the Quaker Life Council deems necessary.
  4. Members of PYM ad hoc committees at the request of the yearly meeting in session or the councils.

The Elders will be nominated in consultation with the presiding clerk. This is because a strong relationship between the clerk and the Elders is essential to a strong foundation serving the body.

Nominating Council may remove from positions those whom it has appointed.

Nominating Council shall see to the training of clerks and members of the councils.

Nominating Council members may serve as a resource to the councils but it is not responsible for identifying Friends to serve on any of the structures in the care of the councils.

Minutes are kept of each Nominating Council session, but names of potential nominees are not mentioned in the minutes.

Nominating Council shall maintain a handbook describing the processes it uses to fulfill its responsibilities.

Nominating Council is held accountable by the yearly meeting in session. The yearly meeting has responsibility for the direction and care of the councils, and approves the At Large Nominating Council members. The body of the yearly meeting may reclaim or reassign any authority or responsibility assigned to the Administrative Council, the Quaker Life Council or Nominating Council, and may revise the governance structure of Philadelphia Yearly Meeting.