- Records minutes for annual and continuing sessions;
- Reads back final minutes for approval at the end of each session;
- Ensures minutes are available by the end of the day for use by the body’s continuing discernment;
- Ensures that minutes are available for distribution prior to the following gathering of the yearly meeting in session.
Recording clerks are required to have the following abilities:
- good hearing;
- can write concisely and under time pressure;
- can discern the intention of the session so the minutes reflect the spirit and the unity of the meeting rather than documenting everything expressed;
- are willing to interact with the body of the meeting in editing proposed minutes while the clerk seeks unity;
- have facility with word processing.