Alternate Clerk

Two alternate clerks are appointed to serve through annual sessions, though the term ends on June 30. The alternate clerks are invited to serve a two-year term, renewable for an additional two years. The alternate clerks assist the clerk as needed to spread the workload, and give persons experience in a leadership role.

Qualifications

The alternate clerk(s) should have qualifications similar to those of the presiding clerk, and be prepared to substitute for the clerk when called upon to do so.

Responsibilities

  • Attends all sessions of annual and continuing sessions, sitting at the clerk’s table, and presiding occasionally;
  • Substitutes for clerk as necessary;
  • Attends meetings called by the clerk, attends council meetings when asked by the clerk and other committees as may be suitable;
  • Receives minutes of meetings from annual and continuing sessions and the councils;
  • At the clerk’s initiative, works out an appropriate sharing of responsibilities after appointment. These might include meeting up to twice a year with the clerks of the quarterly meetings.